Intent before To Do
Start by declaring what your intent for the work session / day / week / month is.
To do lists are transactional, inert and often disjointed ideas until you pick them up under the umbrella of a common theme to all of them.
Furthermore, intent can help you effectively weed out the ones that don’t belong or can be delegated.
Serves well for meetings too. “Why are we here for?”
Work with purpose.